Suffolk County Clerk Departments & Services

Types of Documents Included

Deed Type Documents 

Affidavit Of Entitlement To Broker Commission Agreement
Appropriations
Assignment Of Assignment Of Lease And Rents
Assignment Of Leases
Assignment Of Leases / Rents
Assignment Of Proceeds
Boundary Line Agreement
Cert. Of Abandonment Of Claim Under Title
Certificate Cancelling Tax Sale
Certificate Of Title
Contract / Option
Correction / Deed
Declaration
Declaration Of Trust
Deed With Life Estate
Easement
Encroachment
Guardianship-Mental Hygiene 
Hold Harmless Agreement
Lease - Memo Of Lease
Leases / Rents (Term/Sat/Cancel)
Miscellaneous - Deed
Notice Of Lien Against Property
Nuisance - Hazardous
Order
Partial Release Of Assignment Of Leases / Rents
Pledge And Assignment
Power Of Attorney
Release
Release Of Federal / Estate Tax
Revocation Of Power Of Attorney 
Right Of First Refusal (Waiver)
Right Of Way Agreement
 

Mortgage Type Documents

Agreement 
Assignment Of Mortgage 
Building Loan Agreement
Cert. Of Consent To Mortgage
Certificate Of Reduction
Collateral Mortgage
Esbottompel Certificate
MECA (Ext/Con/Mod)
Order
Reverse Mortgage
Satisfaction Of Mortgage
Spreader / Splitter / Severance
Substitute Mortgage 

Welcome to the Suffolk County Clerk's Online Records

It gives the Suffolk County Clerk's Office great pride and pleasure to offer you, for the first time, online access to land records. This site contains information on land records recorded and imaged into the Suffolk County Clerk's Office Imaging System from 1987 to present.

Since 2000, this County Clerk's Office has modernized the department thanks to the internet, document imaging system and the progressive thinking of our County Clerk. By converting millions of paper documents into electronic images, land records are not only decreasing their space needs but are also finding new and better ways to serve the residents of this county. Remote access to this information can provide round-the-clock availability for those who don't have time or the resources to come to the Clerk's Office during business hours.

The County Clerk's Office has linked its existing imaging system with the Internet, giving any customer with a PC access to the information captured on approximately 2.5 million documents. For Judy Pascale, that's giving efficient access and customer satisfaction to hundreds of people querying documents on a daily basis.

As always, you are invited to visit our office where copies of all land transactions within the county are located from 1857 to the present. Our staff is ready to assist you should you have any difficulties.

Access Requirements

Internet Service: Broadband connection recommended (Cable or DSL).

Use and Dissemination Agreement - scroll down and accept the agreement.

Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.

Business Certs Online Record Search

  • Enter the information you are searching by. (Date format 1/14/1999)
  • Click the Search button.
  • You may access additional information by clicking on the Business Name.

Corporations Search use the NYS Department of State, Division of Corporations, State Records & UCC website at http://www.dos.ny.gov/corps/bus_entity_search.html.

CourtMinutes Online Record Search

  • To search by Index Number enter the two-digit year followed by a space and a five-digit index number.
  • To search by Plaintiff enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name
  • To search by Defendant enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name
  • You may search by any one or any combination of Index Number, Plaintiff or Defendant

Please Note: If the index number is less than five digits, pad it with zeros.

CORRECT ENTRY INDEX #: 07 00163

Search for an Index Number

  • Search by Plaintiff or Defendant enter the Last Name immediately followed by a percentage sign % no spaces and the First Name on the same line.
  • Click the Search button.
  • You may access additional information by clicking on the Index #.

Judgments Online Record Search

Debtor Search 1

  • Enter the last name into the Debtor's Last Name field, a percent sign % the first few letters of the first name, followed by the percent sign %
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.

Debtor Search 2  

  • Enter the last name into the Debtor's Last Name field
  • Enter the first name in the First Name field      
  • Click the Search button.   
  • You may access additional information by clicking on the Index #.        
  • To check the status of a judgment if any see Remarks or Notations
  • Company Search

    • Enter the Company Name in the Debtor's Last Name field.
    • Click the Search button.
    • You may access additional information by clicking on the Index #.
    • To check the status of a judgment if any see Remarks or Notations.

    Liens Online Record Search

    Search 1 January 1983 to September 16, 2007

    • Enter the last name into the Against Last Name/Company field, a space and the first few letters of the first name, Do Not enter anything into the First Name field
    • Click the Search button
    • You may access additional information by clicking on the Lien#.
    • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.

    Search 2 September 16, 2007 to verify date

    • Enter the last name into the Against Last Name/Company field.
    • Enter the first few letters of the first name in the First Name field.
    • Click the Search button.
    • You may access additional information by clicking on the Lien#.
    • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.

    Land Records Online Record Search

    • Must use the 19 digit number Tax Map ID No. also known as the District Section Block and Lot numbers.
    • Enter without punctuation i.e., 0501 010 00 0300 019000.
    • You may contact the Town Assessor's office in which the property is located to obtain the Tax Map Identification Number.

    Deeds

    • Enter the Tax Map ID No. using the Tab key to advance to the next box.
    • Click the Search button.
    • You may access additional information by clicking on the Liber number.

    Mortgages

    • Enter the Tax Map ID No. using the Tab key to advance to the next box.
    • Click the Search button.
    • You may access additional information by clicking on the Liber number.

    UCC Online Record Search

    • Enter the Index Number, press enter, or click the Search button.
    • Enter the Debtor Last Name / Company, press enter or click the Search button.

    Search Results - You may access additional information by clicking on the associated UCC#.

    District Codes for Towns and Villages

    Rev. 02/07/2017