Bids and Requests for Proposals

REQUEST FOR PROPOSALS

REQUEST FOR PROPOSALS (RFP) FOR THE SUFFOLKCOUNTY DEPARTMENT OF PARKS, RECREATION AND CONSERVATION FOR A LICENSE FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF A CONCESSION ON A PORTION OF NORTH FORK PRESERVE COUNTY PARK FOR ACTIVE RECREATIONAL USE AND AGRICULTURAL USE AT NORTH FORK PRESERVE COUNTY PARK,RIVERHEAD, NY

Proposals Due Date: January 16, 2017

(Advertised: December 8, 2016)

The Suffolk County Department of Parks, Recreation and Conservation is accepting proposals for a License to Construct, Operate and Maintain a Concession on a portion of North Fork Preserve County Park for Active Recreational Use and Agricultural Use in accordance with Resolution No. 447-2014, Suffolk County Farmland Protection Program, and Chapter 8 of the Suffolk County Code at North Fork Preserve County Park, Riverhead, NY.

The specifications for this Request For Proposal will be available for pick-up on December 8, 2016.Packages may be obtained in person at the Parks Department’s Administration Office located at the West Sayville County Golf Course, Montauk Highway, P.O. Box 144, West Sayville, New York, 11796 for a non-refundable handling fee of $75.00 (cash or credit card only). A copy of the RFP may also be obtained electronically at no cost via the Suffolk County Government Web Page at www.suffolkcountyny.gov.

Completed Proposals must be returned directly to the Parks Administration

Office at the above cited address. 

No Proposal will be accepted later than 11:00 A.M. on January 16, 2017.

For information, please call AnaMarie Cucciniello at (631) 854-4983.

MOBILE FOOD and BEVERAGE CONCESSION BIDS

INVITATION: This is an invitation to submit a sealed bid for a permit to operate a mobile food/beverage concession for the 2017 season subject to the terms, conditions and special instructions of this bid.  Bids must be received and date stamped priorto the pubic bid opening at 11:00 a.m. on Wednesday, March 1, 2017.  All bids should be submitted on the form provided with this invitation.  Click Here for the bid form.

The Suffolk County Department of Parks is accepting Proposals/Bids until at 11:00 A.M. on Wednesday, March 1, 2017 for permits to operate a Mobile Food/Beverage Concession for the 2017 season at one or more of the following Parks:

Southaven County Park, Brookhaven

Indian Island County Park, Riverhead

Raynor Beach County Park, Ronkonkoma

Blydenburgh/Paul T. Given County Parks, Hauppauge

Sears Bellows County Park, Hampton Bays

West Hills County Park, Huntington

Cathedral Pines County Park, Middle Island

Lake Ronkonkoma County Park, Ronkonkoma

Proposers are advised that this is for a mobile concession—it is not the Department’s intent to allow concessionaires to park at the site for an entire day nor are concessionaires permitted to park on the side of roadways.  The mobile concession’s primary focus is serving park patrons. There may be an alternate Suffolk County Park not listed above for which you would like to provide service. Add the Park’s name in the blank space and enter the proposed permit bid. The Department will consider your proposed site and advise you whether or not the County approves of adding a mobile food/beverage concession to the proposed park.

The requirements to obtain a Permit for a Mobile Food/Beverage Concession are:

  • The Permit Holder must obtain and show proof of the Food Vending Vehicle Permit provided by the Suffolk County Health Department (unless all foods/drinks sold are pre-packaged).
  • Food preparation, transportation and handling must adhere to Suffolk County Department of Health rules and regulations.
  • Proof of County specified insurance coverage as outlined in Permit Agreement.
  • Permit fees to be paid by the selected Vendor upon execution of the Agreement.
  • Completion of County Mandated Forms

One Permit will be awarded for each park to the highest bidder with the proper credentials and product offerings to operate a Mobile Food/Beverage Concession.  Proposers must provide a phone number at which they can be immediately reached upon award of permit.  All requirements must be provided to the Department immediately upon notification of award.  If this is not done, the Department will move on to the next bidder.  Determining what products should be offered at what sites is at the sole discretion of the Department.  In the event of a tie, Proposers will be asked to re-submit their final, best bid.

No proposal/bids will be accepted after the above deadline.  Proposals may be submitted in person or by mail to:

Suffolk County Department of Parks, Recreation and Conservation
Montauk Highway,
P.O Box 144
West Sayville, NY 11796-0144
Attn: Contracts Unit- MOBILE FOOD/BEVERAGE BID

For any additional information please contact Trish Ladowski at Patricia.Ladowski@suffolkcountyny.gov or 631-854-4912.

CANOE, KAYAK and PADDLEBOARD MOBILE CONCESSION BIDS

INVITATION: This is an invitation to submit a sealed bid for a permit to operate a mobile Canoe/Kayak/Paddleboard concession for the 2017 season subject to the terms, conditions and special instructions of this bid. Bids must be received and date stamped prior to the pubic bid opening at 11:00 a.m. on Wednesday, February 28, 2017. All bids should be submitted on the form provided. Click HERE for the Bid Form.

The Suffolk County Department of Parks is accepting Proposals/Bids until Wednesday, February 28, 2017 at 11:00 A.M. for permits to operate a Canoe/Kayak/Paddleboard Concession for the 2017 season at the following Parks:

Cedar Beach, Southold

Meschutt Beach County Park, Town of Southampton

Cedar Point County Park, Town of East Hampton

Paul T. Given County Park, Hauppauge

Green’s Creek County Park, Town of Islip

Smith Point Marina, Shirley

Indian Island County Park, Town of Riverhead

Southaven County Park, Town of Brookhaven

Lake Ronkonkoma County Park, Town of Smithtown

Timber Point County Park, Town of Islip

The Department recognizes there may be an alternate Suffolk County Park not listed above for which you would like to provide service.  In that event, you may suggest an alternate Suffolk County Park and submit a bid for it. Add the Park’s name and a specific description as to the proposed launching spot in the blank space and enter the proposed permit bid. The Department will consider your proposed site and advise you whether or not the County approves of adding a canoe/kayak/paddleboard mobile concession to the proposed park.  Please be advised that only park properties that belong to Suffolk County are included in this permit—the onus is on each Proposer to verify the sites they propose to use are Suffolk County Parks property.

The requirements to obtain a Permit for a Canoe/Kayak/Paddleboard Concession are:

  • County specified insurance coverage as outlined in the Permit Agreement.
  • Permit fees to be paid by the selected Vendor upon execution of the Agreement.
  • Completion of County Mandated Forms

An Advertising Fee of $250.00 to be used for Commissioner-directed advertising. Payment and camera ready advertisement must be received by Parks by 3/15/17 to be included in the Suffolk County Parks Leisure News (newsletter).

A one year Permit will be issued for a site to the bidder who has the proper credentials to operate a Canoe/Kayak/Paddleboard Concession, meets all the requirements stated above, and provides the best financial return to the County.

No proposal/bids will be accepted after 11:00 a.m. on February 28, 2017. Proposals may be submitted in person or by mail to:

Suffolk County Department of Parks, Recreation and Conservation
West Sayville Golf Course
Montauk Highway, P.O Box 144
West Sayville, NY 11796-0144
Attn: Contracts Unit- CANOE/KAYAK/PADDLEBOARD BID

For any additional information please contact Trish at Patricia.Ladowski@suffokcountyny.gov or at 631-854-4912.

CAMPER RENTAL PROVIDERS

The Suffolk County Department of Parks is in the process of establishing a Designated List of approved Camper Rental Providers for the 2017 season. The Parks Department requires that all park patrons who are interested in renting a camper and having it placed on a site utilize a company vetted by the Department and placed on its “Designated Camper Rental Provider List”. The Department is hoping to establish this list early as we start reserving sites for campers beginning in January.

The requirements to become eligible for the “Designated Camper Rental Provider” program are:

  • Two signed and dated Parks Department Camper Rental Provider Permit agreements with required documents.
  • Public Disclosure Form notarized
  • County specified insurance coverage as outlined in the Camper Rental Permit Agreement.
  • Vendor fee of $1,500.00. (No personal checks)
  • An Advertising Fee of $250.00 to be used for Commissioner-directed advertising.
  • *A Sample Camper Rental Provider Permit can be viewed by clicking here.

    If you are interested in obtaining a Camper Rental Provider Packet, they can be picked up at the West Sayville Operations Office located in the West Sayville Golf course at 200 Montauk Hwy., West Sayville, NY 11796 or emailed directly to you.

    If you have any questions, please contact Trish at Patricia.Ladowski@suffolkcountyny.gov or at 631-854-4912.

SUFFOLK COUNTY PARKS APPROVED FOOD SERVICE PROVIDERS

The Suffolk County Department of Parks is in the process of establishing a list of approved food service providers for the 2017 season. The Parks Department requires that all individuals and organizations that enter into permits to use our parks, historical buildings and reserve camp sites for groups and wish to have the event catered must use a food service provider approved by the Department and placed on its “approved list”. The Department is hoping to establish this list early as we start reserving sites for groups beginning in January.

The requirements to become eligible for the “Approved Food Service Provider” program are:

  • Two signed and dated Parks Department *Food Provider Permit Agreements
  • County specified insurance coverage as outlined in Permit Agreement.
  • Flat fee of $750.00 includes advertising on our new Vendor website
  • Proof of required Suffolk County Health Department permits and Food Handler certificates.
  • Required County Forms

*A Sample Food Service Provider permit Agreement can be viewed by clicking here.

If you have any questions, please contact Trish at Patricia.Ladowski@suffolkcountyny.gov or 631-854-4912.

Contact Us

Address:
P.O. Box 144
West Sayville, NY 11796

Email:
scparks@suffolkcountyny.gov

Phone:
(631) 854-4949

Fax:
(631) 854-4969

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