Clerk's Office

Frequently Asked Questions  

How do I obtain a copy of my deed?

You can obtain a certified copy of your deed by mailing a request to the Suffolk County Clerk's Office 310 Center Drive Riverhead, New York 11901 attn: Print Station. Please include the Liber and Page numbers or a copy of the tax bill showing the tax map number for the property in question. Additionally, you will need to enclose a check or money order payable to the Suffolk County Clerk for $5.00.   

What are Court Minutes?

Court Minutes is a listing of various documents filed under a unique index number. These documents are received from attorneys, parties, courts, and process servers. Anyone can file a document/paper under a index number.

Minutes are public information but you can't view the documents. If the file has been sealed by the court then a court order is necessary to see the actual papers. If it hasn't been sealed by the court, then the document/paper is public record.  

Has a decision been rendered on my case?

To determine if a decision has been rendered on your case you must call the court directly at 631-852-2410.   

What is the Index Number of my case?

To determine the index number, go to court minutes and type in the last name of the Plaintiff or Defendant then Search. The search will return all index numbers that match your criteria from 04/01/84 to date. Review the returned results to identify your case, the index number and the minutes. The results will list all the minutes entered for that index number.   

How do I determine the judge assigned to my case?

To determine the judge assigned to your case call the court directly at 631-852-2343. 

Is there an online site where we can obtain dates of entry/filing with County Clerk so we may serve court orders/judgments with notice of entry?

To obtain entry dates, go to the County Clerk's Website, click on Court Actions Index and Minutes and go to Civil Court Minutes. Upon entering your index number, the clerk's minutes will be accessed and the entry date displayed is your filing date.    

Judgments come up in the system that I know are not mine, what do I do?

Unfortunately, the County does not perform searches and does not provide written documentation stating whether someone has judgments or not. It is up to the individual to dispute any discrepancies with the credit bureaus reporting the errors. It may be difficult dealing with the credit bureaus as they are not very helpful, but we cannot verify whether a judgment against a name is against a specific person. It may be someone with the same or similar name (especially in cases of fathers and sons). All you can verify is the name on the judgment and the address for that person at the time the judgment was filed. We do not receive or provide any personal info.    

What is a tax warrant?

A tax warrant is a document filed in a county clerk's office serving as a judgment against a taxpayer.  For more information about tax warrants and New tax collection procedures, see Publication 125, The Collection Process.   

What is a tax map number and how do I enter it on your website?

The tax map number identifies a specific piece of property. The Tax Map number is generally found on tax bills and other official documents. It is a four part number:
District= 4 digits; Section= 5 digits; Block= 4 digits and Lot= 6 digits.
Your entry on the web would be as such: 0100 01100 0100 001000.   

What is the Liber and Page number?

The Liber and Page is the unique number assigned to each document at the time it is recorded in the Suffolk County Clerk's Office.   

I have a judgment in Nassau County against a home improvement contractor who resides in Suffolk County and now I want to execute the judgment and file a property and income execution in Suffolk. How do I proceed?

The original transcript from the Nassau County Court must be filed with the Nassau County Clerk. You then obtain a Transcript from the Nassau County Clerk to file with the Suffolk County Clerk.  You must get the property execution from the Nassau County Clerk, as the judgment is originally from that county.  You can bring the property execution directly to the Suffolk County Sheriff, 360 Yaphank Avenue – Suite-1A Yaphank, NY 11980 (631) 852-5600 to find out fees, etc.  You cannot do an income execution if the judgment debtor is a business.  If it is an individual not self-employed or working off the books, you can get an income execution (Blumberg form T439) signed and sealed by the Nassau County Clerk.  If the debtor lives in Suffolk County and works in Nassau County, you bring it to the Suffolk County Sheriff first.  If the debtor lives in Nassau County and works in Suffolk County, it goes to the Nassau County Sheriff first.  

How do I obtain proof of a Satisfaction of Judgment if needed for a credit report or for Closing?

If you verify the judgment is satisfied on the web, you can request a Certificate of Disposition from the County Clerk’s office for a fee of $5.00 (check or money order only). Requests should be sent by mail to: Suffolk County Clerk Att: Judgment Dept. 310 Center Drive Riverhead NY 11901 All requests should include the name the judgment is against, the amount, creditor and filing date. Once you obtain the Certificate from our office, you should keep the original and mail copies to the credit bureau, or, give a copy to the lender if they need it for a mortgage closing

How do I obtain a Certificate of Residence for my child who will be attending college next semester?

You can obtain a Certificate of Residence by contacting the County Comptroller's Department of Audit & Control at 631-853-5039 or visit the Comptroller's website. 

If your document is a Birth, Death or Marriage Certificate and requires an Apostille send the document(s) to the Suffolk County Clerk 's Office, 310 Center Dr, Riverhead NY 11901 Attn: Court Actions.  Include a check or money order payable to the Suffolk County Clerk as follows:

Documents staying the United States .............. $ 9.00 per signature

Documents sent outside the United States ....... $15.00 per signature

How and when are properties in Suffolk County Auctioned?

Suffolk County Department of Environment and Energy, Division of Real Property Acquisition and Management, will have an auction sale of Surplus Suffolk County-Owned Real Estate once a year. For further information call their Hotline at (631) 853-5908 or Click here for registration packet(brochure and application).  

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