Welcome to the Suffolk County
Comptroller’s Office

The Suffolk County Department of Audit & Control Department ("Department") is seeking individuals to staff a unit that is responsible for reconciling Suffolk Counties’ bank accounts. The consultant(s) may also perform rotational training, and occasional operational support, for the Cash Management and the Tax Collection Divisions of the Department.

The assignment will be in Riverhead, NY and is anticipated to be of a long-term nature.

We are seeking candidates with experience in the following disciplines:

• Bank reconciliation
• Data entry
• General ledger and subledger maintenance
• Bank account analysis
• Microsoft applications, particularly Excel.

While training on existing processes will be provided, Consultant(s) will also be assisting with the upcoming transition to a cloud-based bank reconciliation software module that is offered by Suffolk’s treasury management vendor.

Salary range is between $27.50 and $44.00 per hour, depending upon experience and education. Please submit resumes with cover letter and references to: douglas.sutherland@suffolkcountyny.gov

The Suffolk County Department of Audit & Control (Department) is seeking proposals from qualified accounting firms to provide Agreed-Upon Procedures relative to the Suffolk County Department of Public Works Transportation Division’s annual reporting requirement for the National Transit Database for calendar year 2023 and 2024. Your proposal should include a separate outline of the “Agreed-Upon Procedures” to be conducted to provide a report for each year.

The anticipated term of the contract will be January 1, 2023 through December 31, 2024 with one (1) one-year option to renew, at the County’s discretion, with the same general terms and conditions. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

The National Transit Database Final Report for 2023 must be submitted to the Office of the Federal Transit Administration no later than April 30, 2024; the report for 2024 must be submitted no later than April 30, 2025. Both draft reports should be submitted to the Department for review at least three (3) weeks prior to the report due date.

Attached for your convenience are excerpts from the Federal Transit Administration’s 2020 National Transit Database Policy Manual, which describe the scope of the services to be provided along with suggested procedures to be performed.

All work performed under the contract will be paid in accordance with the “Comptroller’s Rules and Regulations for Consultant’s Service Agreements,” (available on the Suffolk County Comptroller’s website: www.suffolkcountyny.gov/comptroller). Include with your response a Cost Proposal/Fee Schedule consisting of a Project Fee for the Agreed-Upon Procedures, which includes all professional services and out-of-pocket expenses for the project.

Proposers must meet the following minimum qualifications:

• Certify that they are a licensed CPA/firm registered in the State of New York and in good standing;
• Certify that they meet the independence requirements of the Standards for Audit of Governmental Organizations, Programs, Activities, and Functions (Government Auditing Standards – “Yellow Book”);
• Certify that they have no record of poor quality audit work;
• Submit evidence that they received a satisfactory peer review within the last three years.

Proposals must include the following:

• Firm name and address (all locations);
• Year firm was founded, history of the firm, and the length of time in operation;
• Describe the nature of organization (e.g. business corporation, not-for-profit corporation, proprietorship, etc.);
• Location from which services will be performed;
• Contact person and title for contract purposes;
• Name and title of individual(s) who will be performing work under this contract. For each professional listed, provide information regarding education, experience and expertise; provide resumes and copies of professional licenses and proof of other affiliations, if applicable;
• Description of firm’s technical experience including other accounts (clients) involving the provision of similar services;
• Description of firm’s experience in conducting audits (including number of years of experience);
• Description of firm’s experience in conducting audits in accordance with Government Auditing Standards (including number of years of experience);
• Provide three (3) client references for which similar services have been provided (governmental agencies preferred);
• Provide information on the circumstances and status of any past or present civil or criminal investigations or litigation against the firm;
• Disclose the existence of any conflicts of interests, whether existing or potential, in material financial relationships and/or any family relationships between the firm (and their employees) and any County employee, or any other matter that may create a conflict of interest or the appearance thereof; if none exist, state so;
• Identify the nature of any potential conflict of interest the firm may have in providing audit services to the Department;
• Provide proof of professional liability insurance coverage and coverage amounts and/or limitations and exclusions;
• Completed and notarized Suffolk County Form 22 (Contractor’s/Vendor’s Public Disclosure Statement - attached);
• Provide an all-inclusive Project Fee for the Agreed-Upon Procedures to be performed for each report period. In addition, provide a separate Project Fee for services performed during each option year. All professional services and out-of-pocket expenses shall be included in the Project Fee.

Proposals must be received by 5:00 P.M., October 9, 2023, via one of the following methods:

E-mail to: timothy.smith@suffolkcountyny.gov

Deliver to:

Suffolk County Comptroller’s Office, Attn: Frank Bayer
H. Lee Dennison Executive Office Building – 9th Fl.
100 Veterans Memorial Highway
P.O. Box 6100
Hauppauge, NY 11788-0099

The County expressly reserves the right to:

1. Reject or cancel any or all proposals or any part thereof submitted in response to this Solicitation;
2. Withdraw the solicitation at any time, at the County’s sole discretion;
3. Conduct contract negotiations with the next responsible proposer should the County be unsuccessful in negotiations with the selected proposer;
4. Require clarification at any time during the process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a proposal.

In accordance with Suffolk County Procurement Policy, contracts awarded under the Solicitation of Quotes method cannot exceed $25,000.00.

An award will be made based on “best value” to the County. The “best value” basis optimizes quality, cost and efficiency among responsive and responsible proposers.

Questions concerning this request should be submitted in writing via e-mail as noted above.

The Suffolk County Department of Audit & Control is seeking proposals from qualified entities (“Proposer”) to provide Information Technology Consulting Services (“the Services”) on an as- needed basis.

1. General Specifications

   Proposals must be submitted by 5 p.m., August 4, 2023, via the following method:

   Email to: comptroller@suffolkcountyny.gov

   Any questions concerning this Solicitation of Quotes should be submitted via e-mail.

   The County of Suffolk (the “County”) reserves the right to award a contract to one or more responsive and responsible Proposers whose Proposals are determined, by the Department, to be in the best interests of the County. An award will be made based on “best value” to the County. The “best value” basis optimizes quality, cost and efficiency among responsive and responsible Proposers.

   The Department anticipates execution of a one-year contract with four one-year extension options, to be exercised at the discretion of the County.

   Proposals must include the following information:

   1. Contact person and title with business address for contract purposes;
   2. Name and title of individual(s) who will be performing work under the contract with resumes and a description of related expertise and experience;
   3. Three client references (including contact name, phone and email) for which similar services have been provided;
   4. Description of the Proposer’s experience with the Services;
   5. Responses to Technical Specifications for the Services; and
   6. Bid quote according to the following format:

      Information Technology Consulting Services

      Skill Requirement	Hourly Rate*
      Database Administrator
      System Developer
      Application Developer
      Web Designer
      Programmer and Systems Analyst
      Report Developer
      Microsoft SharePoint Developer
      Project Manager
      Conversion Specialist
      Quality Assurance and Testing
      Microsoft Office Applications

      ^*Hourly Rate includes all costs, fees, and expenses incurred by the Proposer during the performance and term of the engagement, including, but not limited to, travel, overhead, administrative expenses, and the attendance of all meetings and presentations.

2. Background Information

   The Department is headed by the duly elected County Comptroller. The Comptroller, as Chief Financial Officer, is the County official delegated with the powers necessary for the issuance of debt, deposit of proceeds and for auditing the records of the County departments and special districts, for examining and approving all expenditures. The Department desires augmentation of its internal Information Technology Unit for certain technical endeavors as they arise. Therefore, the Department is seeking a Proposer that is highly experienced in the many areas of information technology such as computer programming, project management, systems analysis, etc.

3. Technical Specifications for the Services

   The Proposer shall provide a brief statement acknowledging the technical requirements as listed below, its ability to adhere to these requirements, and identifying any foreseeable issues that could or would prevent full compliance with these requirements should the Proposer be awarded the contract.

   1. Under the direction of the Department, the Proposer shall provide technical personnel capable of performing numerous and varied technical services including, but not limited to, the following:
      • Systems analysis and troubleshooting; and
      • application development/maintenance; and
      • quality assurance; and
      • web development; and
      • infrastructure maintenance; and
      • co-managed IT support; and
      • other duties as directed by the Department.
   2. The Proposer shall promptly communicate with the Department on active projects and/or attend meetings as requested by Department to discuss active projects.
   3. The Proposer agrees services performed shall be combination of remote and/or in person as directed by the Department.

The Suffolk County Department of Audit & Control (Department) is seeking proposals from qualified accounting firms to provide Agreed-Upon Procedures (AUP) relative to the Suffolk County Department of Public Works’ (DPW) capital project close-out reporting requirements. The Consultant Audit Reports, which is a project close-out requirement in accordance with NYSDOT Procedures for Locally Administered Federal Aid Projects, relates to three (3) consultant contracts totaling $2,021,759 in costs.

Included herewith are attachments pertinent to performing this work; Chapter 6 (Consultant Procurement and Administration) and Chapter 17 (State-Local Agreement Close-out) of the “NYSDOT Procedures for Locally Administered Federal Aid Projects” and a sample Consultant Audit Report, which describes the scope of the services to be provided and suggested audit procedures to be performed.

All work performed under the contract will be paid in accordance with the “Comptroller’s Rules and Regulations for Consultant Service Agreements,” (available on the Comptroller’s website). Include with your response a Cost Proposal/Fee Schedule consisting of a Project Fee for the Agreed-Upon Procedures, which includes all professional services and out-of-pocket expenses for the project.

To be considered for this engagement you must meet the following minimum requirements:

• Certify that you are a licensed CPA in the State of New York
• Certify that you meet the independence requirements of the Standards for Audit of Governmental Organizations, Programs, Activities, and Functions and are compliant with Government Auditing Standards (Yellow Book)
• Certify that you have no record of poor quality audit work
• Submit evidence of a satisfactory peer review within the last three years

Proposals must include:

• Price quote
• Timeline for the project
• Description of firm’s technical experience including projects of similar scope and size
• Description of the qualifications of staff that will provide the services

Proposals must be received by 5:00 p.m., March 15, 2023, via the following method:

E-mail to:             timothy.smith@suffolkcountyny.gov

An award will be made based on the best value to the County. The best value basis optimizes quality, cost and efficiency among responsive and responsible proposers.

NOTE: The anticipated term of the contract will be through acceptance and issuance of the Direct Cost Report. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

Questions and/or requests for additional information should be submitted in writing via e-mail as noted above.

The Suffolk County Department of Audit & Control (Department) is seeking proposals from qualified accounting firms to provide Agreed-Upon Procedures (AUP) relative to the Suffolk County Department of Public Works’ (DPW) capital project close-out reporting requirements. The Consultant Audit Reports, which is a project close-out requirement in accordance with NYSDOT Procedures for Locally Administered Federal Aid Projects, relates to four (4) consultant contracts totaling $5,646,879 in costs.

Included herewith are attachments pertinent to performing this work; Chapter 6 (Consultant Procurement and Administration) and Chapter 17 (State-Local Agreement Close-out) of the “NYSDOT Procedures for Locally Administered Federal Aid Projects” and a sample Consultant Audit Report, which describes the scope of the services to be provided and suggested audit procedures to be performed.

All work performed under the contract will be paid in accordance with the “Comptroller’s Rules and Regulations for Consultant Service Agreements,” (available on the Comptroller’s website). Include with your response a Cost Proposal/Fee Schedule consisting of a Project Fee for the Agreed-Upon Procedures, which includes all professional services and out-of-pocket expenses for the project.

To be considered for this engagement you must meet the following minimum requirements:

• Certify that you are a licensed CPA in the State of New York
• Certify that you meet the independence requirements of the Standards for Audit of Governmental Organizations, Programs, Activities, and Functions and are compliant with Government Auditing Standards (Yellow Book)
• Certify that you have no record of poor quality audit work
• Submit evidence of a satisfactory peer review within the last three years

Proposals must include:

• Price quote
• Timeline for the project
• Description of firm’s technical experience including projects of similar scope and size
• Description of the qualifications of staff that will provide the services

Proposals must be received by 3:30 p.m., September 13, 2022, via the following method:

E-mail to: Audits@suffolkcountyny.gov

An award will be made based on the best value to the County. The best value basis optimizes quality, cost and efficiency among responsive and responsible proposers.

NOTE: The anticipated term of the contract will be through acceptance and issuance of the Direct Cost Report. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

Questions and/or requests for additional information should be submitted in writing via e-mail as noted above.

Request for Information for Arbitrage Rebate Calculation Services

Click here for more information.

Suffolk County Office of Central Procurement, on behalf of the Suffolk County Comptroller’s Office, invites Proposals from certified public accountants to conduct an independent audit of the County’s annual financial statements in conformance with generally accepted auditing standards.

The specifications for this RFP are available as follows:

1. Go to https://suffolkcountyny.bonfirehub.com/portal/ to view the offering and register to participate in the opportunity.
2. Email tom.malanga@suffolkcountyny.gov with the RFP number. Please note that all participants will have to register for the RFP through the URL listed in #1.
3. Call (631) 852-5196 with the RFP number and your address.

Timeline