Suffolk County Clerk
At one time or another either directly or
indirectly, every resident of Suffolk County deals with our office. So if you are buying
home, satisfying your mortgage, filing a lien or judgment, grieving your taxes or
interacting with the judicial system, we look forward to working with you.
A. Certified copies of documents are $5 minimum plus $1.25 for all pages over four up to a maximum of $40 per document. To obtain certified copies, you must mail in or drop off a written request, payment (check or money order payable to the Suffolk County Clerk) and a post-paid return envelope to Suffolk County Clerk, 310 Center Drive, Riverhead, NY 11901, Attn: Court Actions. If you do not know the number of pages, you can leave the amount of the check blank and write “not to exceed X” with X being a sizeable overestimate. County Clerk staff will write in the amount once we determine the number of pages. If the request is for a certified copy of an order which is being filed in another department of the County Clerk’s Office, there is no fee for the certified copy. The post-paid envelope must contain sufficient postage to enable the document to be delivered by the carrier chosen. If unsure, purchase extra postage to ensure delivery. You may also go in-person to the Court Actions Department at the Riverhead location of the County Clerk to pick up a certified copy.
Requests for copies of entire files will not be granted. You must make an appointment to view files in-person and make copies for yourself at the self-service copiers.
A. The raised seal certificate from the Town or Village issuing the certificate must be provided to the Suffolk County Clerk to certify that the Town or Village Clerk or Registrar was authorized to do so at the time of the issuance of the certificate. The cost is $5 per authentication payable by check or money order to the Suffolk County Clerk and it must be submitted to the Court Actions Department. Mail the original document, a post-paid return envelope and fee the Suffolk County Clerk at 310 Center Drive, Riverhead, New York 11901, Attn: Court Actions. Or you can bring the certificate to the County Clerk’s Office in-person at 300 Center Drive, Riverhead, New York.
Any authentication of a notarization by a Notary Public qualified in Suffolk County must be submitted to the Business Certificates/Notary Department and the cost is $3 per authentication payable by check or money order to the Suffolk County Clerk. Mail the original document, a post-paid return envelope and fee the Suffolk County Clerk at 310 Center Drive, Riverhead, New York 11901, Attn: Notary.
Once authenticated by the County Clerk’s staff, you must then submit the authenticated documents to the New York State Department of State to obtain the apostille. Please see the following website for more information: https://dos.ny.gov/apostille-or-certificate-authentication.
Court Actions authenticates the signature on the birth, death or marriage certificate. The certificate needs to have a raised seal on it from the Town or Village in order for it to be authenticated.
If you have any additional questions, please email the County Clerk at firstname.lastname@example.org.
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