Land Recordings Notice

Due to the COVID19 outbreak and out of an abundance of caution, the Suffolk County Clerk’s Office has closed its building operations to the public. The health and safety of our employees and constituents is of utmost concern. By executive order, our on-site staff has been severely reduced with the majority of employees now working from home. Business continuity has been achieved as we are able to process documents remotely with minimal processing impact.

As a recording office, we know our job is essential to the economy and we are very much aware that the land title and mortgage banking industries rely heavily on our documentation and the timely processing of same.

Title Examiners. The SCCO has provided a NO COST 24/7 remote access portal for viewing all records that are currently in the system which dates back to 1987 for land records and 2004 for judgements, liens, lis pendens and uniform commercial codes. Automated requests for documents beyond these dates will also be accommodated through the same remote access portal. Those that wish to download images have that capability as well with a new convenient feature that accepts credit cards. Help Desk resources are also available to account users.

Communications. The status of our office operations is available on the Clerk’s website www.suffolkcountyny.gov/clerk. Here is a quick view:

• Closed to the public, but processing:
  • E-Recording (Simplifile, CSC, EPN)
  • Mail (we strongly recommend FED EX, UPS, USPS express)
  • Drop-offs in the Lobby (subject to change)
• Documents being processed
  • Paper recordings
  • E-Recordings (Simplifile, CSC, EPN)
    • Most types of land documents are accepted
  • Documents will be processed in date-received order for all incoming submissions (E-recording, mail and drop-offs)
• Website
  • www.suffolkcountyny.gov/clerk
  • Recording questions recording@suffolkcountyny.gov
  • E-Recording questions erecording@suffolkcountyny.gov
• Searching
  • Index (1987)
  • Grantor/grantee books on line (1893 forward)
  • Document images (1987 land records/2004 liens, judg, UCC, LP)
  • Print options – available
• Acceptance of Remote On-Line Notarization (RON)
  • Yes. We will accept RON provided that the notary acknowledgment is modified to include that it was performed in full compliance within the requirements set forth in Gov. Executive Order 202.7
• Anticipated return to regular business operations
  • Unknown
• Outreach
  • Website updates
  • Automated VOIP system 631-852-2000
  • Social media (County Clerk Pascale FB page)
  • PRIA, NYSLTA, E-Recording providers